Responsibilities

At HBRE, we are looking for a dedicated Lease Administrator to join our world-class team! 

A key role within the Asset Management Department, this position oversees lease administration for a portfolio of 4.7 million square feet across 170 tenants. Responsibilities include reviewing initial lease drafts, tracking lease status and critical dates, ensuring execution, abstracting leases, maintaining databases and technology platforms, and organizing lease documentation. The role also supports monthly reporting, cross-functional coordination, and departmental initiatives. 

Your responsibilities include but are not limited to: 

Lease Administration 

• Oversees all lease administration aspects of lease agreements, encompassing the initial review of lease drafts, preparation, monitoring the status of leases, ensuring their execution, abstracting key terms, tracking critical dates, updating relevant databases, excel spreadsheets and technology platforms, and cataloging and archiving files. 

• Works closely with legal team to ensure all lease documentation complies with company policies and legal requirements. 

Legal Compliance and reporting 

• Review and track all Tenant Improvement requisitions. Provide clear summary of project reconciliations and back-up materials as needed. 

• Review and track Letters of Credit and Security Deposits for all tenants, ensuring that new, replacement, and reduction letters are updated in a timely manner and comply with lease requirements. Work with the Legal team to review contracts. 

Collaboration 

• Cross-departmental support in Leasing and Asset Management matters. Works closely with the property managers, legal team, Asset and Leasing team to achieve occupancy and revenue goals. Coordinates meetings and provides meeting notes/summaries as requested. 

Qualifications

• 3+ years of related experience preferably in lease administration/brokerage/project management or paralegal  

• Proficiency with Microsoft office suite, including Excel, Word & PowerPoint required 

• Experience with Yardi, including Voyager & Elevate platforms, is a plus! 

Soft Skills 

• Outstanding customer service skills 

• Attention to detail 

• Ability to manage multiple tasks concurrently 

• Effective interpersonal and communication skills 

• Strong analytical and problem-solving skills 

• Emphasizes collaboration and a productive work approach 

• Strong sense of ownership 

Education

Bachelors degree required or equivalent work experience  

The hiring range for this position is $65,440 to $94,100 annually. The final salary offer will vary based on geographic location, individual education, skills, and experience. The position is eligible to participate in FM’s comprehensive Total Rewards program that includes an incentive plan, generous health, and well-being programs, a 401(k) and pension plan, career development opportunities, tuition reimbursement, flexible work, time off allowances, and much more!